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24-205 – Request for Proposals for Springfield’s 2024 Public Mural Program- Springfield, MA

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  • Commissioning Entity

    City of Springfield

  • Application Open Date

    04/08/2024

  • Application Deadline Date

    04/29/2024

  • Minimum Budget

    $

  • Maximum Budget

    $100000

  • Location of Commission

    Springfield, Massachusetts, United States

  • Commission Portal

    View Link

  • Geographic Eligibilty

    All

  • Contact Name

    Lauren Stabilo

  • Contact Email

    [email protected]

  • Contact Phone

    413-787-6284

  • Commission Document

    Document not uploaded

  • Brief Description

    End date: Monday April 29, 2024 at 2 p.m.

    The City of Springfield is requesting proposals to administer and execute a public mural program and/or event series for public art installations in the City of Springfield.

    The project is being funded through the City's annual allocation of Community Development Block Grant (CDBG) funding, and as such all projects and recipients will be required to be compliant with all Department of Housing & Urban Development (HUD) regulations as it relates to the CDBG Program.

    Objective:
    The City of Springfield is calling for proposals from experienced teams and organizations to administer and execute a public mural program/event(s) in the City by June 30, 2025.

    The murals should be completed by an artist or artist-led team for a commissioned, site-specific, permanent art installation. The themes of the murals should be inspirational and positive in nature. Proposed murals should be pieces that are easily identifiable and create a sense of place. The City has final approval of the designs and themes of the murals.

    The work will be installed on any element(s) of the streetscape within the City of Springfield. The successful proposal will include details of the program/event, schedule, budget, experience, and plan. The selection committee will review the proposals then select a preferred proposer to send to the Mayor for final approval.

    Appropriate stakeholders and property owners should confirm their approval of the project prior to proposal submission. If a proposed project site is in a local, state or federal historic district, the proposer must appear before the City's Historic Commission for project approval.

    Proposers should prioritize identifying locations that will maximize viewing and positive impact. The City must pre-approve mural locations prior to work commencing and funding to be released.

    The submission package proposal must be submitted as follows:

    All hard copies: one (1) unbound original and five (5) bound copies of the Technical (non-price) proposal should be delivered to Lauren Stabilo, Chief Procurement Officer, Office of Procurement, 36 Court Street, Room 307, Springfield, MA 01103.

    Failure to submit hard copies to the Procurement Office may deem your proposal unresponsive.

    One (1) unbound original proposal sent and five (5) bound copies of the Cost (Price) proposal must be submitted in sealed envelopes to the Office of Procurement, 36 Court Street, Room 307, Springfield, MA 01103 Attn: Lauren Stabilo, Chief Procurement Officer

    Technical (Non-Price) and Price Proposals must be submitted in two separate documents.

    Submitting questions to the Procurement Office

    In order to provide prompt answers to questions, the Chief Procurement Officer requests that all proposers submit written questions to the Office of Procurement at City Hall not later than April 17, 2024 at 4:00 PM. Questions may be faxed or emailed; all questions must be in writing and questions will not be taken via telephone. The Office of Procurement fax number is (413) 787-6295. The RFP Committee will compile written answers which will be mailed or emailed back to all proposers who requested a copy of the RFP by end of day, April 24, 2024.

    To maintain a fair and impartial competitive process, the Chief Procurement Officer can only answer written questions. Please avoid private communication with any RFP committee member and any City employees regarding the subject matter from the release date through the final selection and approval of awardees. Proposers who initiate private communication or attempt to violate the process outlined herein may be disqualified.

    The City of Springfield supports the goal of twenty percent minority and women participation in all contracts. No questions will be answered unless received by the Chief Procurement Officer at least 7 days prior to the expiration of the time set for submitting bids or proposals. The Chief Procurement Officer reserves the right to waive any informality in and to reject any or all bids if it is in the public interest to do so.

    Contact: Lauren Stabilo [email protected] 413-787-6284

    Follow the commission link for full project information. Submit your qualifications as described above.

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